The role of HR in office refurbishments

The relationship between HR and office design 

The truth is, no one knows their employees quite like HR. That makes them perfectly placed to influence how an office should look, feel and function. At Claremont, we’ve seen how involving HR from the get-go leads to more thoughtful, human centric office designs. Often coming about through employee engagement early on in the process.  

It’s no longer just about desks and meeting rooms; it’s about creating a space that reflects the company’s values, supports employee wellbeing, and helps people do their best work. And when HR’s involved, that’s exactly what tends to happen. 

How HR shapes the office refurbishment journey

Acting as the voice of the people 

One of HR’s most important roles is to represent the workforce. In office projects, that means gathering feedback from the people who use the space. Whether it’s through surveys, workshops, or individual discussions.  It’s all about giving people a voice and making sure employee wants and needs are built into the plans, allowing the new space to work for everyone, not just the leadership team.  

Working together with designers and facilities 

A successful office refurbishment needs collaboration between those designing the space and those who will be using it. HR teams often work closely with designers and facilities managers to ensure layouts and features reflect how people really use the space. HR can help identify what hinders productivity and push for design choices that solve those issues, whether it’s reducing noise distractions or adding more collaborative areas.

Sustainability and accreditation 

These days, refurbishments often aim for sustainability accreditations like BREEAM, SKA or WELL. HR can help make sure these goals align with the company’s wider CSR and employee wellbeing strategies, highlighting to their staff and the outside world what the business genuinely cares about. 

Championing wellbeing-boosting design features 

Wellbeing is becoming more and more of a consideration for those undertaking an office refurbishment or relocation, and when HR is involved it’s no surprise that taking care of their people is a top priority for their new workplace. Here are just a few of the design features that we find can improve employee wellbeing and increase satisfaction.

Biophilia and natural light 

HR teams often push for features like greenery, natural materials, and daylight. For good reason – they’re proven to reduce stress and boost mood, helping to create a healthier, happier office environment. 

Comfort and ergonomics 

Comfort isn’t a luxury, it’s a necessity. HR helps ensure workstations are ergonomic and adaptable to different needs. High quality task chairs, sit-stand desks, and adjustable monitor arms are essential for keeping teams healthy and productive whilst completing their daily tasks. 

Spaces to switch off 

Everyone needs a moment to recharge. That’s why HR often supports the introduction of quiet zones, wellness rooms and breakout areas. These spaces give employees a chance to decompress, reflect, or just grab five minutes away from their screens. All of which helps improve mental health and morale. 

Ready to rethink your office?

An office refurbishment provides you the chance for a fresh start, creating a space that really works for your people. And with HR involved from the get go, the results are more inclusive, more thoughtful, and more effective. 

If you’re thinking about an office refurbishment, we’d love to help. At Claremont, we’ve partnered with HR teams across the UK to create people centric workplaces that boost wellbeing, productivity and business performance. Let’s chat about how we can do the same for you. Looking for some inspiration? Explore all our work here!